ARTWORK ACCESS REQUESTS
If you would like to photograph, film, sketch, or reproduce in any way an artwork either in the MOA collection or temporarily on display, or if you would like to request a viewing of an artwork not currently on display, please follow the instructions below.
All requests to reproduce images from the Brigham Young University Museum of Art collection must be submitted in writing (see Rights and Reproduction Agreement). Requests can be emailed to the MOA Registration Department (firstname.lastname@example.org). Please include the following information in your request:
- Artist, title, and accession number of work (Use the Search the Collections tool to obtain this information)
- Photographic material required
- Intended use
If the images are needed for a publication please include:
- Print run
For fee schedule, please refer to the Rights and Reproduction Agreement. Each edition of a publication requires a separate written request for images. All fees must be paid by check or money order. An invoice will be sent upon approval of the request.
You are generally welcome to take personal photos and videos at the Museum of Art in many circumstances, and we invite you to tag the Museum (@byumoa) on social media in your photos. There are, however, certain restrictions we expect all visitors to honor, unless they have made previous arrangements with the Museum. These restrictions are in place to ensure that all copyright and accreditation agreements are met, that artwork remains undamaged, and that all visitors can enjoy their time at the MOA free of disruption. These restrictions are:
- In certain exhibitions or other areas of the Museum, photography or filming is not allowed. These spaces will be marked with clear signage.
- Flash photography is not permitted.
- SLR cameras, tripods, selfie-sticks, and other stabilizing equipment is not permitted.
- All filming and photography must be for personal, non-commercial use.
- All filming and photography must not disrupt the experience of other Museum visitors.
If you are a commercial photographer or videographer, a member of the press, or are otherwise are seeking an exception to any of these restrictions, you will need to request permission from the Museum in advance by completing this form.
Please note that we cannot accommodate many of the requests we receive. All shoots will need to be personally supervised by members of our team to ensure the safety of our collection and the honoring of copyright agreements, and each request will be considered in the context of additional museum projects, such as scheduled tours, Museum maintenance, and public access to exhibitions. Because of this, each request will be evaluated by our executive team based on staffing availability, competing priorities, and how well the project helps the MOA fulfill its mission. Projects that are not focused on specific artworks on display (such as those merely hoping to use the Museum as scenic venue or backdrop) are unlikely to be accepted.
Please submit your request at least two weeks in advance to ensure that our team can properly consider your application and provide the necessary staffing to accompany your filming or photography. Please also note that the earlier your request is submitted, the more likely it is to be accepted. If you attempt to defy these restrictions without proper authorization, you will be stopped by Museum Security.
Thank you for understanding.
Sketching in the galleries is not permitted without prior approval from the Registration Department. To request a sketch pass, please contact Tiffany Wixom (email@example.com).
Sketching and Drawing Policy
- Pencils, colored pencils, crayons, erasers, pencil sharpeners that catch the shavings, straight edges, and rulers.
- Sketching in any liquid medium must comply with the MOA’s painting policy which can be obtained at the MOA Information Desk. For an application, please talk with the MOA Collections Manager at 801-422-8205.
- Any medium not mentioned must be approved through the MOA Registration Department 801-422-8205.
Drawing pads, Easels, Stools, and Backpacks:
- Drawing pads or boards may not be larger than 14” x 17” and must be handheld.
- A limited number of camp stools are available and may be checked out through the MOA’s Coat and Check room on the Main Floor.
- Use of easels or sketching tables must be approved at least one week in advance by the MOA’s Registration Department (801-422-8205).
- Backpacks are not permitted in galleries and must be checked in the MOA’s Coat Check Room on the Main Floor.
School Groups or Other Groups:
Any group of five or more people must schedule one week in advance through MOA’s Registration Department, 801-422-8205.
- Sketching and drawing must occur during the Museum’s normal business hours (10-5 M-F).
- Only works owned by the MOA may be freely sketched. Works owned by private collections, individuals and other institutions may not be sketched. Please check with the MOA Information Desk to know which works may be sketched.
- Hallways, doorways, and display spaces must remain open to visitor’s traffic. Artist may not block these areas in the galleries and are not permitted to lean against the walls and display cases. Touching works is absolutely prohibited.
- Materials, drawing pads, and equipment may not be propped up against walls, benches, or display cases or spread out on the floor in a manner that would be dangerous to other visitors or to works of art.
The MOA Print Study Room provides public access to works in the Museum’s permanent collection that are not currently on view in an effort to strengthen the museum’s bond to the University community and forge new relationships with scholars, educators, students, and artists who want to learn from or teach with objects in the Museum’s collection.
The Print Study Room is frequently open to individuals and groups of up to 15 by advanced appointment.
PROTOCOLS FOR BOOKING AN APPOINTMENT
- Prior to making an appointment search the collection online to select the work or works to be requested.
- Please note the 9-digit Accession Number related to the object or objects you wish to request.
- Contact the Collections Manager (firstname.lastname@example.org), listing the work or works requested (by Accession Number) and the desired appointment time. (Please note that during high usage periods the lead time for an appointment can be 2-4 weeks.)
- The Collections Manager will review your request and will then contact you with either confirmation of an appointment or available alternatives.
The Print Study Room is also used to display light-sensitive artworks on paper several times a year. View upcoming dates and topics here.